Peter Lohmann's Newsletter - Tuesday Edition #10

Welcome to Issue #10 of the Tuesday Edition! Not interested? Click here to opt out (you’ll still receive the Friday editions).

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My Secret Weapon: Task Capture

Unfortunately, life (and particularly work) is a series of tasks. If you execute tasks promptly, correctly, and proactively, you can reduce overall task volume by heading things off before they become bigger issues —which means more free time to pursue your goals, relax, or do whatever. I prefer to work hard now so I can be lazy later. This is especially important when you’re running multiple companies and/or have young kids at home.

The key to all of this is effectively capturing tasks. Here’s how I do it (heavy inspiration from Getting Things Done):

As I move through the day, my mind will wanders all over the place. And frequently a task or idea will pop into my head; a follow-up I forgot about, a kid’s birthday party RSVP, an upcoming meeting I need to prepare for. The most important thing is that I need to immediately write it down in my phone.

It needs to be the same place every time.

It needs to be insanely low-friction (can’t buried in a complex app like Notion)

And it needs to be somewhere I can easily refer back to ~daily.

Personally I use the very simple Todoist app (no affiliate/not sponsored) on my phone/computer to handle this task capture. All captured tasks go right into the Todosit “Inbox”. Later, I process that into my calendar, email, next-actions lists, or elsewhere. And because Todoist syncs to my phone and my home & work desktops, this list is always available. It’s as simple as that. A lot of people use Apple Notes for this which works great too.

Missing or forgetting ideas (“I’ll remember it later”) has coast me opportunities and increases my stress. Why take a chance? I capture them at the source and have a system for processing. This basic idea is extremely powerful, yet rarely implemented.

Once you’re dealing with a very high volume of tasks and find yourself falling behind on organizing them, it’s time to start doing a GTD “Weekly Review.” I find that your AI model of choice can do a great job of this for you, especially if you plug it in to your todo list software!

PM Company & Vendor Updates

• Super just launched 2 Outreach Agents.

• Second Nature released episode 1 of their new video series “Manage This!” with Jay Hartley.

• Crane’s spring launch event is this Thursday. Last chance to register here. They’re giving away a 1-year Crane membership live to a lucky attendee.

• LeadSimple released a bunch of phone fixes and performance improvements on Friday. Full Changelog here.

Podcast Archives: Output Thinking with John Seiffer

John Seiffer is a business advisor and author who's spent decades helping company owners stop doing the work and start building the machine. This conversation is one I come back to a lot:

We get into the three stages of company growth (and how to know which one you're stuck in), why "management is getting work done through other people" is deceptively hard to actually live out, and the most common mistakes owners make when trying to scale. If you liked today's main piece on task capture, this episode is the deeper cut on the same idea: systems for getting the right things done.

(Also available on Apple Podcasts and Spotify.)

What I’m Reading Right Now

• This video: “I Put the World’s Most Dangerous AI Agent in an Accounting Firm.” Lots of potential for property managers based on what I see here.

• This article “How to Make Sense of AI” on CommonCog.

• This essay on Boring Tiny Tools. “Generative AI coding tools now enable high-utility, highly customized, but narrowly scoped software … but only with a fundamentally different approach to product development that uses meaningmaking to identify problems solvable with off-the-shelf components.”

My Take on This Week’s News

This week: Section 8 Ruled Unconstitutional in NY, Rental Units Now Oldest on Record, Crane Reopening + Access Granted Event

Global Talent Spotlight: Marcela A
Operations Manager • $2,500/month

Marcela brings an operator's mindset to everything she touches - from onboarding and managing client relationships to streamlining the day-to-day workflows that keep things moving. With 5+ years in partner success and account management, plus hands-on experience from co-founding her own business, she knows how to juggle multiple priorities without dropping the ball. She's sharp with CRM tools, comfortable managing across properties, and brings the kind of relationship-building instinct that's hard to teach. Watch Marcela's introductory video, view her resume, or book an interview below:

Meme Tuesday:

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Crane Applications reopen THIS THURSDAY. Attend the Access Granted live launch for a chance to win a 1-year membership.

The content of this newsletter is for informational purposes only and does not constitute professional advice. I may have consulting agreements with, or financial interests in, companies mentioned in this newsletter. Additionally, some of the links included in this newsletter are affiliate links, meaning I may earn a commission if you make a purchase through these links. Always perform your own due diligence before making any financial or business decisions.